How to Register an X-Ray Machine in West Virginia: A Simple Step-by-Step Guide
- 5 days ago
- 3 min read
Updated: 4 days ago
Opening, buying, moving, or changing an X-ray facility in West Virginia can involve several radiation-control steps. This guide puts the ordinary registration sequence, official links, timing, fees, and records in one place.
Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.
Quick answer
West Virginia requires radiation machines to be registered with the Radiological Health Program before operation. The program lists Form 1R for radiation-machine registration and requires facilities to keep the machine registration current.
Start here: official forms and filing links
Use the official links below for the current application, instructions, or radiation-control program page. State forms and fees can change, so use the current agency version rather than an old saved copy.
What to gather before you start
• Facility legal name, physical location, mailing/billing information, and responsible owner or operator
• Each X-ray machine's manufacturer, model, serial number, tube information, room/location, and intended use
• Radiation Safety Officer or Radiation Protection Officer information when the jurisdiction requests it
• Shielding plan, room drawing, workload/occupancy assumptions, or plan-review documentation when applicable
• Installer or assembler reports, acceptance testing, inspection/calibration records, and applicable professional credentials
• Current registration fee or payment information
Step-by-step instructions
Step 1: Handle the room and shielding requirements
Address room shielding before construction or installation and retain the final design, assumptions, and any state plan-review documentation with the facility records.
Step 2: Complete the registration application
Obtain and complete the current West Virginia Form 1R, Radiation Machine Registration, with the facility and equipment information requested by the Radiological Health Program.
Step 3: Submit the application and fee
Submit Form 1R and the current required fee to the West Virginia Radiological Health Program before operating the radiation machine.
Step 4: Complete the post-filing requirements
Keep the registration, shielding design, machine inventory, installation documents, and required inspections or equipment-performance records at the facility.
Step 5: Renew and report changes
Use the current Radiological Health renewal process to keep the facility registration current. The current Form 1R states that changes to the registration information must be reported in writing within 10 days.
Cost
The current West Virginia Form 1R lists a $150 registration/renewal fee. Use the current Radiological Health program page and form before payment because fees and procedures can change.
State contact
West Virginia Radiological Health Program: 304-558-2981. Use the current program page for registration contacts and Form 1R.
Keep these records together
• Submitted registration application and payment receipt
• Current registration certificate, permit, license, or equipment decal information
• Shielding design, calculations, room drawings, and state plan-review correspondence when applicable
• Installer/assembler paperwork, acceptance tests, calibration records, and equipment-performance reports
• Inspection reports, operating procedures, staff training, dosimetry, maintenance, and other records required for the facility
Important reminder
This is a practical guide to the ordinary radiation-machine registration process, not a substitute for the regulator's current instructions. Mammography, radiation therapy, mobile services, industrial radiography, research equipment, and other specialized uses can trigger additional permits, professional qualifications, inspections, or federal requirements.
Official sources
Source note: Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.
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