How to Register an X-Ray Machine in Maryland: A Simple Step-by-Step Guide
- 3 days ago
- 3 min read
Updated: 2 days ago
Opening, buying, moving, or changing an X-ray facility in Maryland can involve several radiation-control steps. This guide puts the ordinary registration sequence, official links, timing, fees, and records in one place.
Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.
Quick answer
Maryland requires radiation machines to be registered before use. A new-machine package includes the registration application, installation reports, required professional credentials for applicable modalities, the registration fee, and equipment maintenance information.
Start here: official forms and filing links
Use the official links below for the current application, instructions, or radiation-control program page. State forms and fees can change, so use the current agency version rather than an old saved copy.
What to gather before you start
• Facility legal name, physical location, mailing/billing information, and responsible owner or operator
• Each X-ray machine's manufacturer, model, serial number, tube information, room/location, and intended use
• Radiation Safety Officer or Radiation Protection Officer information when the jurisdiction requests it
• Shielding plan, room drawing, workload/occupancy assumptions, or plan-review documentation when applicable
• Installer or assembler reports, acceptance testing, inspection/calibration records, and applicable professional credentials
• Current registration fee or payment information
Step-by-step instructions
Step 1: Handle the room and shielding requirements
Address shielding and room design before construction or machine installation and retain the final calculations and any radiation-safety review with the machine-registration records.
Step 2: Complete the registration application
Complete Maryland's RX-1 registration information and include the applicable RX-24 installation report and other supporting material described in the state's new-machine instructions.
Step 3: Submit the application and fee
Submit the complete package and payment as directed by Maryland's Radiological Health Program. The current instructions also direct facilities to email a duplicate packet and copy of the payment documentation to the state's X-ray submission address.
Step 4: Complete the post-filing requirements
Do not place the machine into patient or routine use until Maryland grants the required registration. Keep the registration certificate, installation report, shielding records, and maintenance/testing documentation.
Step 5: Renew and report changes
Follow the registration term and renewal notice issued by Maryland and promptly report machine and facility changes that affect the registration.
Cost
The current Maryland instructions list $292 per tube for many hospital, general medical, academic/industrial, veterinary, and mammography units; $80 per tube for dental and veterinary-dental units; and $1,154 per tube for irradiators/accelerators. Confirm the current category before filing.
State contact
Maryland radiation-machine submissions: mdexray.submission@maryland.gov; program contact Shannon Page: spage@maryland.gov.
Keep these records together
• Submitted registration application and payment receipt
• Current registration certificate, permit, license, or equipment decal information
• Shielding design, calculations, room drawings, and state plan-review correspondence when applicable
• Installer/assembler paperwork, acceptance tests, calibration records, and equipment-performance reports
• Inspection reports, operating procedures, staff training, dosimetry, maintenance, and other records required for the facility
Important reminder
This is a practical guide to the ordinary radiation-machine registration process, not a substitute for the regulator's current instructions. Mammography, radiation therapy, mobile services, industrial radiography, research equipment, and other specialized uses can trigger additional permits, professional qualifications, inspections, or federal requirements.
Official sources
Source note: Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.
For Heartland Physics project inquiries, email Lancer@heartlandphysics.com.