How to Register an X-Ray Machine in Kansas: A Simple Step-by-Step Guide
- 5 days ago
- 2 min read
Updated: 4 days ago
Opening, buying, moving, or changing an X-ray facility in Kansas can involve several radiation-control steps. This guide puts the ordinary registration sequence, official links, timing, fees, and records in one place.
Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.
Quick answer
Kansas requires radiation-producing equipment to be registered. The current registration packet states that the registration form and fee are due within 30 days of acquiring X-ray devices, and the initial package includes shielding-plan information.
Start here: official forms and filing links
Use the official links below for the current application, instructions, or radiation-control program page. State forms and fees can change, so use the current agency version rather than an old saved copy.
What to gather before you start
• Facility legal name, physical location, mailing/billing information, and responsible owner or operator
• Each X-ray machine's manufacturer, model, serial number, tube information, room/location, and intended use
• Radiation Safety Officer or Radiation Protection Officer information when the jurisdiction requests it
• Shielding plan, room drawing, workload/occupancy assumptions, or plan-review documentation when applicable
• Installer or assembler reports, acceptance testing, inspection/calibration records, and applicable professional credentials
• Current registration fee or payment information
Step-by-step instructions
Step 1: Handle the room and shielding requirements
Prepare a shielding design before construction or installation. If a separate shielding design has not already been prepared, complete the shielding-plan review material included in the Kansas registration packet.
Step 2: Complete the registration application
Complete the Kansas radiation-machine registration packet with facility, machine, tube, ownership, and shielding information for the installation.
Step 3: Submit the application and fee
Send the completed registration documents and applicable fee to KDHE using the instructions in the current packet.
Step 4: Complete the post-filing requirements
Keep the approved registration, shielding information, installer documentation, and inspection or equipment-performance records together at the facility.
Step 5: Renew and report changes
Follow KDHE's registration renewal and invoicing cycle and report machine additions, removals, relocations, and ownership changes as required.
Cost
Kansas fees are based on the number and type of X-ray tubes and can be prorated for an initial registration depending on the quarter. Use the current packet for the exact amount.
State contact
Kansas X-Ray Compliance: kdhe.xray@ks.gov; 785-296-1560.
Keep these records together
• Submitted registration application and payment receipt
• Current registration certificate, permit, license, or equipment decal information
• Shielding design, calculations, room drawings, and state plan-review correspondence when applicable
• Installer/assembler paperwork, acceptance tests, calibration records, and equipment-performance reports
• Inspection reports, operating procedures, staff training, dosimetry, maintenance, and other records required for the facility
Important reminder
This is a practical guide to the ordinary radiation-machine registration process, not a substitute for the regulator's current instructions. Mammography, radiation therapy, mobile services, industrial radiography, research equipment, and other specialized uses can trigger additional permits, professional qualifications, inspections, or federal requirements.
Official sources
Source note: Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.
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