How to Register an X-Ray Machine in Hawaii: A Simple Step-by-Step Guide
- 5 days ago
- 3 min read
Updated: 4 days ago
Opening, buying, moving, or changing an X-ray facility in Hawaii can involve several radiation-control steps. This guide puts the ordinary registration sequence, official links, timing, fees, and records in one place.
Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.
Quick answer
Hawaii requires a radiation facility license before acquiring, installing, possessing, or using electronic ionizing-radiation equipment. The state advises submitting the application and fee well before the planned installation because processing can take 30 days or more.
Start here: official forms and filing links
Use the official links below for the current application, instructions, or radiation-control program page. State forms and fees can change, so use the current agency version rather than an old saved copy.
What to gather before you start
• Facility legal name, physical location, mailing/billing information, and responsible owner or operator
• Each X-ray machine's manufacturer, model, serial number, tube information, room/location, and intended use
• Radiation Safety Officer or Radiation Protection Officer information when the jurisdiction requests it
• Shielding plan, room drawing, workload/occupancy assumptions, or plan-review documentation when applicable
• Installer or assembler reports, acceptance testing, inspection/calibration records, and applicable professional credentials
• Current registration fee or payment information
Step-by-step instructions
Step 1: Handle the room and shielding requirements
Hawaii requires a qualified, licensed medical physicist for regulated shielding evaluation work. Complete the shielding evaluation and any required plan submission before construction or installation.
Step 2: Complete the registration application
Complete the Hawaii Radiation Facility License application for the facility and radiation-producing equipment, including the ownership, location, equipment, and responsible-person information requested by the Indoor and Radiological Health Branch.
Step 3: Submit the application and fee
Submit the application and required fee to Hawaii IRHB before the intended possession or installation date. The program's information sheet recommends allowing about 60 days for licensing actions.
Step 4: Complete the post-filing requirements
Wait for the required facility authorization before installing, possessing, or operating the X-ray equipment, and keep the license and shielding documentation with the facility records.
Step 5: Renew and report changes
Follow the expiration and renewal instructions on the Hawaii facility license. Update the agency when equipment, ownership, location, or other licensed information changes.
Cost
Hawaii radiation fees depend on the license and equipment category. Confirm the current facility-license amount on the IRHB forms page or with the program before payment.
State contact
Hawaii Indoor and Radiological Health Branch, Radiation Section. Use the current contact information on the IRHB forms page.
Keep these records together
• Submitted registration application and payment receipt
• Current registration certificate, permit, license, or equipment decal information
• Shielding design, calculations, room drawings, and state plan-review correspondence when applicable
• Installer/assembler paperwork, acceptance tests, calibration records, and equipment-performance reports
• Inspection reports, operating procedures, staff training, dosimetry, maintenance, and other records required for the facility
Important reminder
This is a practical guide to the ordinary radiation-machine registration process, not a substitute for the regulator's current instructions. Mammography, radiation therapy, mobile services, industrial radiography, research equipment, and other specialized uses can trigger additional permits, professional qualifications, inspections, or federal requirements.
Official sources
Source note: Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.
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