How to Register an X-Ray Machine inArizona: A Simple Step-by-Step Guide

This page gives the complete Arizona path for opening a healing-arts X-ray facility and registering its equipment.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

A new facility files BRC-4. Each healing-arts X-ray machine gets its own BRC-4X. A new machine must be registered within 30 days after installation, and registration is not complete until the application fee is paid.

Start here: forms and direct filing links

What to gather

• Legal facility name, physical address, mailing address, email, and phone
• Owner and Radiation Safety Officer information
• Machine type, manufacturer, model, serial number, tube count, maximum kVp, and installation date
• Installer information
• Scaled room plan and construction details
• Qualified-expert evaluation for CT or cone-beam CT when applicable

Step 1: Complete BRC-4

Mark New Facility. Enter the owner, facility, Radiation Safety Officer, machine count, facility type, and requested compliance information. The same form is used later for amendments and the 10-year renewal.

Step 2: Complete one BRC-4X for every machine

Enter the facility, machine type, manufacturer, model, serial number, tube information, room location, installation date, and operating use. Multiple machines require multiple BRC-4X forms.

Step 3: Attach the room and shielding information

For many stationary units and mobile units routinely used in one place, the technical package may include a scale drawing showing the room dimensions, machine, walls, doors, barrier construction and lead equivalence, nearby occupied areas, workload, and shielding calculations. Use a provider whose current qualifications cover the required work.

Step 4: Include equipment evaluations

For CT and cone-beam CT, include the latest or initial qualified-expert unit evaluation. The installer supplies installation and assembly records; Heartland Physics coordinates the physics portion with the facility.

Step 5: Calculate and include the fee

Arizona’s posted per-tube application and annual rates are $75 for hospitals; $51 for chiropractic, mammography, medical, and educational facilities; and $42 for dental, industrial, veterinary, and podiatry facilities.

The current state fee sheet says payment is not available online and the fee is not prorated.

Step 6: Send the new-facility package

Mail the signed BRC-4, all BRC-4X forms, required attachments, and payment to Arizona Department of Health Services, Bureau of Radiation Control, Attention: X-Ray Compliance, 4814 South 40th Street, Phoenix, AZ 85040.

Step 7: Keep the registration current

Send machine additions or removals on BRC-4X to XRAY@AZDHS.GOV. Amendments and renewals also use XRAY@AZDHS.GOV. Keep the registration, room plan, shielding calculations, unit evaluations, and installer records together.

Do not make this mistake

Do not send BRC-4 without a BRC-4X for every unit. Missing machine details, attachments, or payment delay the registration.

How Heartland Physics can help

Heartland Physics can review the Arizona project and confirm whether its current qualifications and authorization cover the shielding work. Complete any required room-design and shielding work before construction.

State program contact

Arizona Bureau of Radiation Control, X-Ray Compliance: XRAY@AZDHS.GOV. Main address: 4814 South 40th Street, Phoenix, AZ 85040.

Source note

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.

The state or local authority controls if a requirement changes before the next review.