How to Register an X-Ray Machine in RhodeIsland: A Simple Step-by-Step Guide

Opening or changing an X-ray facility in Rhode Island can feel confusing. This guide puts the state-level steps, forms, filing links, fees, and contacts in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

Rhode Island uses a different X-ray facility application for each facility type. The application must include the required fee and an attached shielding plan and evaluation.

Start here: official forms and filing links

Each blue button opens the exact official form, portal, or state instruction page in a new tab.

What to gather before you start

• The application that matches the facility type

• Facility, owner, supervisor, and radiation-protection contact information

• Machine and tube inventory

• Shielding plan and evaluation

• Check payable to RI General Treasurer

Step-by-step instructions

Step 1: Choose the correct facility application

Use the Rhode Island program page to select dental, veterinary, hospital, specific radiology, general radiology, industrial, or another matching facility type.

Step 2: Prepare the shielding plan and evaluation

Except for regulatory exemptions, new X-ray facilities and modifications require shielding plan review by the Rhode Island Department of Health before construction. The facility application identifies the consulting radiation-physics service and its Rhode Island RPS registration number, so use a provider whose current Rhode Island registration covers the work.

Step 3: Complete every question

Do not leave blanks. Enter the facility supervisor, radiation-protection contact, ownership, addresses, machine inventory, and requested safety information.

Step 4: Add the fee and mail the package

For a Specific Radiology Facility, the current application fee is $225. Other facility types use the fee printed on their form.

Make the check payable to RI General Treasurer and mail to Radiation Control Program, Center for Health Facilities Regulation, Rhode Island Department of Health, 3 Capitol Hill, Room 305, Providence, RI 02908-5097.

Step 5: Keep the registration and report changes

Keep the registration, shielding attachment, inspection documents, and equipment records. A change of ownership requires a new application.

Cost

The fee is printed on the application for each facility type. The Specific Radiology Facility application is currently $225.

State contact

Rhode Island Radiation Control Program: DOH.RadHealth@health.ri.gov; 3 Capitol Hill, Room 305, Providence, RI 02908-5097.

Keep these records together

• Submitted application and payment receipt

• Current registration certificate or license

• Shielding design, calculations, and state review letter when applicable

• Installer paperwork, FDA Form 2579 when applicable, acceptance tests, and equipment-performance reports

• Operating procedures, staff training, dosimetry, maintenance, and inspection records that apply to the facility

Important reminder

This guide covers the usual state-level radiation-machine process. Mammography, radiation therapy, mobile use, healing-arts screening, and some industrial systems can have extra approvals. Complete those extra steps when they apply to your equipment.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.