How to Register an X-Ray Machine inIllinois: A Simple Step-by-Step Guide

Opening or changing an X-ray facility in Illinois can feel confusing. This guide puts the state-level steps, forms, filing links, fees, and contacts in one place.

Heartland Physics can review the project scope and confirm whether its current qualifications and authorization cover any shielding work required for this project. Use the current government sources linked below for registration, plan review, fees, inspections, and filing requirements.

Quick answer

A new Illinois X-ray facility uses the paper facility-registration form. Send the signed form to IEMA-OHS before the machine is used. Registration and machine fees are billed every year.

Start here: official forms and filing links

Each blue button opens the exact official form, portal, or state instruction page in a new tab.

What to gather before you start

• Facility legal name, physical address, mailing address, and federal tax ID

• Owner and radiation-safety contact information

• Each machine's manufacturer, model, serial number, tube count, type, and installation date

• A room plan and shielding calculations when the installation or room requires shielding review

Step-by-step instructions

Step 1: Plan the room before construction

Have the room layout and machine workload reviewed before walls are closed. Use a provider whose current qualifications and authorization cover any shielding design or technical report required for the project.

Step 2: Complete the facility-registration form

Use the official Facility Registration form. Complete the facility, owner, contact, practice type, and equipment sections. List every radiation-producing machine at that location.

Step 3: Sign and mail the form

Mail the signed form to IEMA-OHS, 4800 Wabash Avenue, 3F-West, Springfield, IL 62711-7073. Keep a copy of the full package.

Step 4: Watch for the state invoice

Illinois reviews the form and bills the facility for the applicable annual registration and machine fees. Pay the invoice by its due date.

Step 5: Keep the registration current

Use the state's change process when equipment, ownership, address, or contacts change. Renew and pay the annual fee when billed.

Cost

Illinois charges annual registration and machine fees. The amount depends on the facility and equipment listed. The state sends the bill after it processes the registration.

State contact

Illinois Emergency Management Agency and Office of Homeland Security, Radiation Protection: ema.RadFacilities@illinois.gov.

Keep these records together

• Submitted application and payment receipt

• Current registration certificate or license

• Shielding design, calculations, and state review letter when applicable

• Installer paperwork, FDA Form 2579 when applicable, acceptance tests, and equipment-performance reports

• Operating procedures, staff training, dosimetry, maintenance, and inspection records that apply to the facility

Important reminder

This guide covers the usual state-level radiation-machine process. Mammography, radiation therapy, mobile use, healing-arts screening, and some industrial systems can have extra approvals. Complete those extra steps when they apply to your equipment.

Official sources

Use the current government sources linked on this page. Requirements, forms, fees, contacts, and procedures can change.